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GIVING WOMEN

PRIVACY POLICY

  1. Introduction

Giving Women operates the website https://givingwomen.ch/ and is responsible for collecting, processing and using your personal data in compliance with the applicable data protection law.

Giving Women values your privacy and is committed to the security of your personal data. This privacy policy provides you with an understanding of how we at Giving Women gather, use, disclose and manage your personal data. This policy also set out the terms of use of Giving Women’s Website.  

“Personal data” means any information relating to an identified or identifiable natural person.

  1. Information Provided to Us

Personal information – collecting and storing

We do not collect any personal data from our website visitors. No personal data is collected about you if you are just paying our website a visit.

The following are the ways that you can intentionally give us personal data or authorize us to collect it.

  • We collect personal data such as contact details, date of birth, professional experience and philanthropic interests once you register as a Giving Women member. This password protected data is kept in our database with the sole purpose of contacting you regarding Giving Women activities. Only the Operations Manager and the Executive Committee of Giving Women have access to this data. Your personal data is not shared with third parties. In some instances, Giving Women members reach out to us to ask for the contact details of another member. In such a case, we would first ask for your written permission.
  • Once you register as a Giving Women member, your email address is automatically added in our mailing lists, the aim of which is to keep you informed about Giving Women activities. As a member, you will receive emails on a regular basis. Notifications may include quarterly newsletters, event invitations, announcements, feedback surveys, information on activities of our partners or similar information. All feedback surveys answers are kept anonymous.
  • Giving Women has a private membership area (knowledge center) on its website, where Giving Women members may access all resources collected for, or developed in, our workshops. In the section directory, members can create their profile including adding a picture, social media links, email address and biography. It is the decision of each member to create such a profile and which information to add. This information is only available to Giving Women members.
  • Giving Women also collects email addresses as well as basic personal data of non-members either through our sign-up form on our website (givingwomen.ch) or through the event management application Eventbrite. This information is treated in the same way as the personal data of Giving Women members. It is not shared with third parties nor is it made public. Giving Women adds theses email addresses to its general mailing list to inform recipients about general notifications or upcoming Giving Women or Giving Women partner events. Each individual has the choice to unsubscribe from this email list in case she/he does not wish to receive more notifications.

 

We only use the email addresses provided to us by members and non-members through our sign-up form on our website (www.givingwomen.ch) or through the event management application Eventbrite for the delivery of our newsletter if you have agreed to receive it. You can unsubscribe from our newsletter at any time via a link in each respective e-mail. You can also send us a message to [contactinfo@givingwomen.ch] so that we can delete you from our mailing list. We will send you our newsletter based on your consent. To send you our newsletter in a professional manner, we use software and the services from Eventbrite.

All personal information you provide to us is stored safely in our databases but will not be encrypted.

How we use the personal information you have provided us, and who might we share it with?

The principal use of the information that you provide Giving Women is:

  • to communicate with you about Giving Women events, educational programme and project circles and
  • subject to your agreement, share your information with our project circles

If you wish to change any personal data you have provided us with, please contact us on: [contactinfo@givingwomen.ch]

  1. Cookies

Cookies help in many ways to make your visit to our website easier, more enjoyable and more meaningful. Cookies are information files that your web browser automatically saves on your computer’s hard drive when you visit our website. In particular, we use the following cookies:

  • technically necessary cookies,
  • performance Cookies, and
  • functional cookies.

We use these cookies, for example, to temporarily store your entries when filling out a form on the website, so that you do not have to repeat the entry when calling up another subpage. Cookies may also be used to identify you as a registered user after you register on the website, without you having to log in again when you visit another page.

Most Internet browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or a message always appears when you receive a new cookie.

Disabling cookies may prevent you from using all features of our website.

  1. Tracking tools?

We use the web analysis service of Google Analytics for the purpose of designing and continuously optimising our website to meet your needs. In this context, pseudonymised user profiles are created and small text files stored on your computer (“cookies”) are used. The information generated by the cookies about your use of our website is transferred to the servers of the provider of these services, stored there and processed for us. In addition to the data listed in section 2, we may receive the following information:

  • navigation path of a visitor to the site,
  • time spent on the website or a subpage,
  • the subpage on which the website is left,
  • the country, region or city from which access is made,
  • the device (type, version, colour depth, resolution, width and height of the browser window), and
  • if you are a recurring or new visitor.

The information is used to evaluate the use of the website, to compile reports on website activity and to provide other services related to the use of the website and the internet for purposes of market research and need-based design of this website. In addition, this information may be transferred to third parties if this is required by law or if third parties process this data on our behalf.

The provider of Google Analytics is Google Inc, a company of the holding company Alphabet Inc, based in the USA. Before the data collected on this website within the European Union or in a state that is part of the European Economic Area is transmitted to the provider, the IP address is shortened by activating IP anonymisation (“anonymizeIP”). The anonymous IP address transmitted by your browser as part of Google Analytics is not merged with other Google data. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there. In such cases, we provide contractual warranties to ensure that Google Inc. maintains an adequate level of data protection. According to Google Inc., under no circumstances will the IP address be associated with other data relating to you. Further information about the web analysis service used can be found on the Google Analytics website. Instructions on how to prevent your data from being processed by the web analysis service can be found at http://tools.google.com/dlpage/gaoptout?hl=en.

  1. Storage and exchange of data with third parties

Giving Women store the data collected with [Infomaniak, Rue Eugène-Marziano 25, 1227 Genève, Switzerland]. The data concerning you will be systematically recorded and linked in order to process your orders and fulfil our contractual obligations. For this purpose, we use software from with [Infomaniak, Rue Eugène-Marziano 25, 1227 Genève, Switzerland]. The software is maintained by us. The processing of this data in such software is based on our justified interest in customer-friendly and efficient customer data management.

We only store personal data for as long as is necessary to use the above tracking services and further processing in the context of our legitimate interest. Contract data is stored by us for a longer period of time, as this is prescribed by statutory obligations. Obligations to store data may arise out of accounting law, civil law and tax law. According to these laws, business communication, concluded contracts and accounting vouchers must be stored for up to 10 years. If we no longer need this data to carry out the services for you, the data will be blocked. This means that the data may then only be used for accounting and tax purposes.

We only disclose your personal data to other third parties if you have expressly consented, if there is a legal obligation to do so or if this is necessary to enforce our rights, in particular, to enforce claims arising from the contractual relationship. Giving Women’s application for membership form expressly requests your consent to share the information you have provided us with other members and/or non-members involved in Giving Women’s Project Circles.

In addition, we disclose your data to third parties insofar as this is necessary for the use of the website and the execution of contracts (also outside the website).

In particular, to ensure a good service via our website we work with a web host. The web hosting of our website is with [Infomaniak, Rue Eugène-Marziano 25, 1227 Genève, Switzerland]. Personal data collected via the website may be disclosed to our web host. The websites are hosted on servers in with [Infomaniak, Rue Eugène-Marziano 25, 1227 Genève, Switzerland].

In addition, we also use social plug-ins, such as Facebook, Instagram, Twitter, LinkedIn and Flickr. Regarding the processing activities of these social media platforms, please check their respective privacy policies.

  1. Transfer of personal data abroad

We are entitled to transfer your personal data to third parties (contracted service providers) abroad for the purpose of the data processing described in this privacy policy. These are bound to protect data to the same extent as we are. If the level of data protection in a country does not correspond to that in Switzerland or Europe, we will contractually ensure that the protection of your personal data corresponds to that in Switzerland or Europe at all times. This protection does not apply to social media platforms. To get further information on the safeguards when transferring data through social media, particularly, social plug-ins provided on our homepage, please, check the privacy policy of the respective social media platform.

  1. Other things to know

You have a right to request information about the personal data that we store about you. In addition, you have a right to correct incorrect data and a right to request deletion of your personal data, insofar as there is no legal obligation to retain such data and no legal basis for further processing the existing data.

You also have a right to request the data that you have provided to us (right to data portability). Upon request, we will transfer your data to a third party of your choice. You have a right to receive the data in a common file format.

You can contact us for the aforementioned purposes via the e-mail address contactinfo@givignwomen.ch. In order to process your requests, we may request proof of your identity.

In many countries, you also have the right to file a complaint with the relevant data protection authority if you have concerns about how we process your data.

These rights depend on the applicable data protection legislation and may be either more limited or more comprehensive.

  1. Safety of the data

We use suitable technical and organisational security measures to protect your personal data stored with us against manipulation, partial or complete loss and against unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.

You should always treat your access data confidentially and close the browser window when you have finished communicating with us, especially if you share your computer, tablet or smartphone with others.

We also care about data protection internally. Our employees and the service providers are contractually obliged to ensure confidentiality of personal data and compliance with applicable data protection laws.

  1. Protection when data is transferred to the USA

For the sake of completeness, for users residing or domiciled in Switzerland, we would like to point out that in the USA there are surveillance measures by US authorities which generally allow them to get access to all personal data that has been transferred from Switzerland to the USA. This is done without differentiation, limitation or exception based on the objective pursued and without any objective criterion that would allow limiting the access to the data and subsequent use thereof by US authorities to very specific, strictly limited purposes that could justify the interference associated both with access to and use of such data. In addition, we would like to point out that in the USA there are no legal remedies available for the persons concerned from Switzerland that would allow them to gain access to the data concerning them and to obtain its correction or deletion, or that there is no effective legal protection against general access rights of US authorities. We explicitly draw your attention to this legal and factual situation in order to enable an informed decision to consent to the use of your data.

We would like to point out to users residing in an EU member state that, from the point of view of the European Union, the USA does not have an adequate level of data protection, partly due to the issues mentioned in this section. Insofar as we have explained in this privacy statement that recipients of data (such as Google) are based in the USA, we will ensure that your data is protected at an appropriate level by our service providers, either through contractual arrangements with these companies or by ensuring that these companies are certified under the EU or Swiss-US Privacy Shield.

  1. Complaints

You have the right to complain to a data protection supervisory authority at any time.

  1. Governing law

This privacy policy and the contracts concluded on the basis of or in connection with this policy are subject to Swiss law, unless the law of another country is mandatory. The place of jurisdiction shall be the registered office of Giving Women, unless another place of jurisdiction is mandatory.

  1. Amendments to this privacy policy

Should individual parts of this privacy policy be invalid, this shall not affect the validity of the rest of the privacy policy. The invalid part of this privacy policy shall be replaced in such a way that it comes as close as possible to the economically intended purpose of the invalid part.

Due to the further development of our website and offers or changes to the statutory requirements, it may become necessary to amend this privacy policy. The most current privacy policy is published on our website.

This page was last modified on January 2019. If you have any questions or comments about our legal notices or data protection, please contact us at contactinfo@givingwomen.ch.